Organizing is a process of maintaining the flow of work and information and grouping of activities, identification of authority and responsibility of employees in the organization. Various steps of organizing process are as follows:
- Determination of objectives: In the first step of organizing process, the objective of the enterprises is to be determined. This determination of objective is the basic of organizing a process of the enterprise. It is essential to determine the objective of the organization as a whole.
- Identification of activities: The next step in organizing is to identify and determine the activities to be performed in order to achieve the goals. The activities should be identified considering the present and changing environment. Activities may be related to production, purchase, sale, human resource, research, and development.
- Grouping Activities: After identifying the necessary activities closely related and similar activities are grouped into division and departments. The act of grouping of activities is called departmentalization. Activities may be grouped on different bases like Functions, product, territories, customers, etc.
- Allocation of duties and responsibility: When the activities are grouped into different departments, the next step in organizing the process, is assigned duties and responsibility to the persons. The duties and responsibility must be assigned according to the ability, skill, qualification and knowledge of the staff.
- A delegation of Authority: Under the organizing process, the top level management should delegate authority to lower level management. While delegating authority, the responsibility should be delegated too otherwise, it will be meaningless. So, the authority and responsibility should be balanced.
- Coordination: In the last step of organizing the process, coordination is given a due emphasis. For the successful operation of any organization, there should be proper and effective coordination between the activities and efforts of various departments.